10 Qualities that Makes a Good School Management System

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Published: 21st October 2010
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School Management System is always accepted by almost all educational institutions if they find out that the software is performing upto the mark. On the other hand if it is not performing up to the expected level, then they may stop using it and will create a negative impact on the company that develops the system.



The reason behind this is that world class educational institutions do not compromise on quality and efficiency and they simply avoid using tools that they feel are not performing up to their expectations. So before eleasing such products, one needs to make sure that they perform as per the international standards. Here are 10 important and useful essentials for a good school management system.



1) User Friendliness

In the common case most of the students and teachers do not have enough technical knowledge, and hence the school management software should be made as user friendly as possible. A complex software may end up in the users making frequent errors, which may tamper the reputation of the system.



2) Error Free

Bugs or errors may not create problem while we are targeting a small audience, but if the software is intended to target a larger area of the globe, then bugs or errors are not at all appreciated. To make a world class school management software, you need to make sure that the software is 100% error free.



3) High Level of Efficiency

Speed and efficiency must be strictly present if you want to make your school management system a global hit. If your software is performing slow, then customers might stop using it and shift to any other software available. So make sure that speed, accuracy and efficiency are not at all compromised while your product is launched for sales.



4) High Security Level

There might be certain data security issues in large educational institutions and since the tool is usually supposed to operate in a LAN, chances of data insecurity are always there. So make sure that the school management software is equipped to tackle any security issues that arises.



5) Database Backup Facilities

All the records of the software are generally transferred into a database and in any case if the software crashes, the information in the database also would crash. So make sure that the software has the facility for automated database back so that no data loss is experienced in case of system crash.



6) Automated Report Generation

Usually an educational institution always need to generate reports on a regular basis such as financial report, student performance report, staff report etc. So the school management system should be well equipped to generate all the major reports and with accuracy and speed.



7) Graphical Analysis

Images speaks much better than words and it is always easier to analyze and compare performances based on a graph. A graphical analysis will help you quickly get an idea about the performance level of a particular student or teacher. So make sure that apart from the general report, the system is also capable of generating graphical reports.



8) Compatible with both Internet and Intranet

Since the system is shared by a large number of user in the case of a large educational institution, we need to make sure that the system is compatible with both Internet and Intranet.



9) Automated Staff and Student administration

The school management system should be fully automated and in a large educational institution one needs to manage a large number of students and staffs. If the school management tool is fully automated it would be an added advantage for the administrators to mange the tool.



10) An E-Learning Facility for Students from All Grades

A school management system should have an e-Learning facility for students and should have the complete syllabus for all grades embedded within it. Since it is compatible with internet, it should also provide options for updating the students and teachers with the latest updations and advancements related to their respective subjects.

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